Consent Policy and Procedures

Purpose: To assure the safety of Entranced attendees by providing expectations and procedures for enforcing con rules, code of conduct, presenter rules, and volunteer rules as well as handling consent, harassment, and other issues which happen at or impact Entranced.

The ConCom reserves the right to alter or modify these procedures as necessary to allow for a fair, efficient, convenient process and investigation and to ensure the safety and well being of all parties involved.

I. Filing Reports
A.  During the Con, reports can be made to any member of the Con Committee, to a dungeon monitor during the nightly play parties, to a member of the consent team, or online using the report form: https://goo.gl/forms/cKUDHyfYJpff7m1N2.
B.  Outside of the Con, reports can be made to any member of the Con Committee, to a member of the consent team, or online using the report form: https://goo.gl/forms/cKUDHyfYJpff7m1N2.
1. *Note – Reports made outside of con will take longer to process and resolve.
2. In the case of written reports, steps may become combined or omitted due to the nature of written reports to already contain details and desired outcomes.
C.  Online reports can be made anonymously

1. By the nature of anonymity, we cannot follow up with the report maker and the report will be considered a completed complainant’s statement/wishes.

II. Procedure for Investigating Complaints
A.  When a report is made the ConCom will assign it to a member or members of the ConCom and/or the consent team for support and investigation if the complainant consents. The Concom will also assign a person to be the outreach coordinator for the person filing the report.
B.  The outreach coordinator will contact the person filing the report to let them know they are the outreach coordinator and they will be available to answer questions for the complainant and/or take comments, questions, or concerns of the complainant to the concom and relay the responses.
1.   At the con this should occur within 24 hours.
2.  For reports outside of con time, the first outreach attempt will be made within one week of the report with the exception of anonymous reports.
C.  The assigned investigator(s) will talk to the complainant, the accused, and any witnesses or other involved parties to determine what happened, while balancing the privacy and wellbeing of the complainant as best as they can.
1.  This process will begin immediately if / when the complainant agrees to proceed.
2. Outside of con the duration of this process will vary based on how long people take to respond. However, coordination will ensure that involved parties are contacted at least once every 2 weeks.
3. The accused will only be provided with information that the complainant has consented to be shared.
4. The assigned investigator(s) will also ask the complainant what they would like to see happen,  and factor that in if/when discussing the consequences of any violations which may have occurred.
D.  In the case of reports made by a third party, the ConCom will first check with the individual about whom the third party is worried to see if they are ok and agree violation may have occurred.
1.  If a violation seems to have occurred, and the individual consents, the concom will proceed as noted in Section II.C.1
2.  After speaking with the subject of the report, the third party will be notified that the ConCom has done so, however no further details (including the decision whether or not to proceed) will be share unless the subject of the report has requested differently.
E.  Once the assigned investigators have finished their investigation, they will bring their findings to  the ConCom, including the information in Section II.C.4
F.  The ConCom shall review the findings and determine whether a violation has occurred and, if a violation has occurred, the repercussions that shall be imposed.
1.  The concom shall inform both the complainant and the alleged violator of the result as soon as possible (pending meeting scheduling when applicable) after the decision is made.
a. The complaintant will be informed first.
2. The ConCom has final say as to if something has been a violation of con rules.
3. If the alleged violator is a member of the Concom, their family, play partner/metamour or other close relationship, the member of the concom shall recuse themselves from the investigation and decision and shall not have access to information about the investigation.
a. ConCom who violate or purposely fail to uphold rules are subject to the same disciplinary actions as all other attendees, as well as permanent removal from ConCom.
G.  ConCom decisions are final. If a follow-up issue arises, another report can be made.
1.  The ConCom reserves the right to reopen a decision if there is substantial new information brought to the attention of the Concom such as a new witness, information from another con, etc.
 
III. Repercussions
A.  Repercussions will be based on the violation in question, any prior violations by or issues with the person in questions, and the information from Section II.C.4 shall also taken into account.
B.  Repercussions that may result from a rules or consent violation include, but are not limited to:
1.  A conversation/lesson about consent (and/or other topics relevant to the issue reported).
2. An official warning
3. Attendance restrictions
4. Immediate removal from the event
5. A ban from attending the con for a specific period of time
C.  The ConCom shall choose the repercussions that match the severity of the found violations.
D.  Entranced works to maintain a close working relationship with Charmed!, MindQuake and NEEHU. As such, unless the person whose consent was violated requests it not be shared, the ConCom may share the fact that the individual was reported for a consent violation, as well as the imposed reperucussions, with the committees/chairs of those cons, and with groups local to the individual in question. The ConCom may also post a statement if the situation is severe enough, though in such cases the ConCom will consult with the person or persons whose consent was violated to gain their consent and to assist with maintaining anonymity if requested.
 
IV.  Attendance Restrictions
A.  Restricted Class Attendance
1.  This restriction can be imposed to keep someone from attending a specific class or evening events to ensure the comfort of other attendees.
B.  Volunteer Restriction or Ban
1.  Volunteers receive extra perks and are given extra responsibilities. Because of this one’s ability to volunteer with the con can be revoked or restricted.
C.  Presenting Restrictions or Ban
1.  Presenters are teachers and role models, thus one’s ability to present with demos or at all can be revoked or restricted.
D.  Monitored Negotiation
1. In some cases, the ConCom may decide that a person may only play with other attendees if negotiations are done in front of a dungeon monitor.
2. Those placed under this type of restriction will need to consent to allowing disclosure of their restricted status to ensure that the rules of their con attendance are being followed.
E.  Other
1.  Every situation is different, and people’s needs are different. The ConCom reserves the ability to impose other restrictions as necessary to ensure the safety of attendees and compliance with hotel  rules.
V. Bans and Returning to Con
A.  A ban can be temporary or lifetime and the amount of time and other details of the ban will be shared with the person being banned.
B.  In the event of a temporary ban, at the end of the ban, the banned person can request to return to the event. The end of a temporary ban and request to return does not mean that a second chance will be granted.
1.  When such a request is made, the injured party(s) will be contacted by a member of ConCom or Consent Team and asked for their input about the banned person’s potential return.
a.  These communications are not binding but serve to provide injured parties a continued voice and to assist in our decision making process.
2.  A person requesting to return must not have had other issues during the time of the ban and must show that they have reflected on the cause of their ban. They may also be asked to in some way prove that they have changed in the ways they claim.
3.  A person returning from a ban may be subject to attendance restrictions upon return.
C.  The ConCom reserves the ability to extend / renew bans if information is presented by another  event/con or further reports are substantiated showing that the banned person has continued to  behave inappropriately.